Request for Proposals for Homeless Management Information System

The Montana Continuum of Care Coalition (MT CoC) is seeking proposals from qualified applicants for HMIS Lead Agency services and HMIS Software to serve the statewide Continuum of Care geographic area.

All applications are due by 12:00pm (MST), OCTOBER 13, 2017 and must be submitted electronically via email to MT CoC-Bob Buzzas.  Applicants are responsible to send a separate follow-up email to Bob Buzzas to ensure successful receipt of your proposal. Submit all RFP questions to Bob Buzzas via email only.

Request for Proposals

FY 2017 Continuum of Care (CoC) Program Competition

The program competition for FY 2017 homeless grants is now open.  Interested applicants need to review the Notice as well as HUD resources available at this link: https://www.hudexchange.info/programs/e-snaps/fy-2017-coc-program-nofa-coc-program-competition/

All projects must be reviewed and prioritized by a CoC affiliated local organization.  Listed below are resources:

  • Local Coordinators
  • Project Deadlines/Timeline (coming soon)
  • Soring and Ranking (coming soon)

For more information, contact Bob Buzzas at 406-586-1572 or bobbuzzas@gmail.com

Sage HMIS Reporting Repository

Beginning on April 1, 2017, Continuum of Care (CoC) homeless assistance grant recipients must submit their Annual Performance Report (APR) data through a new online database – the Sage HMIS Reporting Repository (Sage). Communities will no longer submit APRs in e-snaps. This change in systems applies to all CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) administered by the Office of Special Needs Assistance Programs (SNAPS) – regardless of when they were initially funded.

To receive access to Sage, recipient staff need to access the Sage portal (www.sagehmis.info) and enter the contact information and the recipient affiliation (i.e., CoC). The CoC Primary Contact, who is the person identified by the Collaborative Applicant in the FY2016 CoC Program Registration as the Primary Contact, will then need to approve all users. The CoC Primary Contact will be notified when a user requests access and the user will be notified when the CoC authorizes that user’s access. The CoC Primary Contact should regularly access Sage and approve user access. HUD recommends that recipients provide CoC Primary Contacts a list of users they want approved for Sage access.

CoC APR Resources

Sage CoC APR Guidebook
Sage CoC APR Templates
Create an Account in Sage Video
Overview of the Sage HMIS Repository Webinar